The Energy Community Secretariat is committed to do its utmost to support the Contracting Parties in the transition to sustainable energy, in line with the numerous environmental and climate acts adopted by the Ministerial Council. At the same time, the Secretariat’s supporting role does not come without an adverse environmental impact, including a substantial carbon footprint. For instance,
- In 2019, the Secretariat organized 98 official meetings, which were attended by approximately 2.700 participants.
- The participation to the Secretariat's events, together with the staff's travelling, amounted to roughly 3.6 million flight kilometers in 2019.
These considerations resulted in a decision to engage in introducing the Eco-Management and Audit Scheme (EMAS) at the Secretariat.
The pages below highlight the milestones of the project, including the key deliverables. The focus is put on measures particularly relevant to the Secretariat's staff and visitors to its premises.
Secretariat's green office measures
Identifying potential energy saving measures that it can directly influence, as opposed to those managed at the office building level, was the starting point for the Secretariat's line of action.
Sustainable travel rules
Professional travel, conducted overwhelmingly by airplane, is undoubtedly the most significant direct environmental aspect related to the Secretariat’s activities. Regular travelling by the experts to the Contracting Parties to support the stakeholder’s efforts to implement the Treaty is an integral part of the Secretariat’s business activities. To facilitate information exchange, the Secretariat additionally organizes around 100 events every year, either in Vienna or across the region. This results in further travelling by its staff and by its numerous event participants (in total 3.6 million flight kilometers in 2019).
Revised rules and principles
Whilst setting up its environmental management system, the Secretariat revised its travel and event management rules. In name of sustainable travel principles, the revised travel rules promote video conferencing as an alternative to travelling and prioritize travelling by train whenever possible. Starting 2021, the Secretariat’s event management builds on the principle of hybrid events. Parallel to participation on site, all its events can also be attended virtually. In order to fulfil the criteria of hybrid events, the Secretariat upgraded its conference facilities in June 2021.
Green event measures
Faced with the new hybrid event requirements, the Secretariat evaluated its conference facilities and the possible need for an upgrade. The installation of new, supplementary equipment took place in June 2021. Similarly, event features on the Energy Community website, together with the invitation mass mailing application, underwent small changes.
In line with its new sustainable procurement principles, the Secretariat purchases and prints solely on recycled printing paper. Also, its stationary and other office goods are ordered in accordance to predetermined green purchase criteria.
The Secretariat successfully completed the tending of its catering services in June 2021. Building on its prior market research, a certified environmental management system and Vienna based operations were included into the procurement criteria. When assessing the offers, the service provider’s waste management concept and use of organic food ingredients were decisive.
In the hope of growing number of hybrid events, the Secretariat released a green event guide in September 2021. The guide outlines the green measures set in place at its premises and provides the participants guidance how to contribute.
Document Name Published on13.09.2021
- Sustainable procurement
The environmental aspect and impact assessment underlined the significance of procurement in the Secretariat’s operations. This was reflected in the Secretariat's first 2020 - 2021 Environmental Programme with a broad majority of the actions aiming to incorporate sustainability into its everyday procurement and purchasing activities. To establish a framework, a Sustainable Procurement Procedure was adopted. This procedure will be subject to regular updates, whenever a new, sustainable purchase criteria is to be incorporated.
Depending on the contract matter, specific environmental requirements are outlined in the Secretariat's tender documents. For small amount purchases, the Secretariat elaborated internal green purchase tips, which are tailored to the categories of products and services concerned. In this way, the Secretariat opts for acquiring works, goods and services that have minimal environmental, social and economic impacts.
- Sustainable procurement